
Writing for Impact: Timeless Tips for Winning People Over with Your Words

Don’t you hate receiving e-mails that are long and filled with unnecessary words? Because you’re a busy bee, you can’t help but lose interest in what the piece is trying to say, which makes it look very unprofessional.
If you are one who crafts a message like this, it certainly would hurt if the receiver wouldn’t even bother to read what you’ve penned. Fret not, you just need to improve your business writing with these tips:
The Audience
Whether you are a supervisor sending a memo to your constituents or a businessman seeking funding, you need to remember that what you put out there will represent you or your firm. However, you need to know that you need to put your audience at the top of your mind when writing, which takes time to perfect.

Always put your audience first
In college, we used to write essays that showcase how smart or knowledgeable we are on a topic but in business writing, you need to make it easier for your receiver to understand your thoughts. Do this by putting the most essential part of the message at the top, followed by the supporting details.
It may sound abrupt but remember that in the professional world, your target audience is busy and therefore, they couldn’t waste time finding the main point of your message.
Concise
As established, professionals don’t have spare time to look for the gist of a message, so, on top of being straight-to-the-point, you need to keep your writing concise. That means cutting down chunks of paragraphs so that they can easily digest your thoughts.

Long e-mails and messages are boring to read
Try to be clear in what you’re trying to send across through the use of active voice speech – hint: look for keywords has been and being and rewrite the passive sentences. After revisions, your piece will be briefer.
Inclusivity
Professional business writing doesn’t mean you need to fill your message with highfalutin words that only a few can understand. Avoid penning a message exclusively – imagine this: you send an e-mail to your boss who perfectly knows the jargon but what happens when he/she forwards it to another department?
This may result in miscommunication. As per the Harvard Business Review, always think that your audience is smart novice, generally smart but, specifically, doesn’t understand what you’re referring to.
Research about the Audience
To make your writing more effective, make sure that you know who you’re sending the piece to. It pays to know them to learn how you would craft your message.

Know your audience first before writing
If it is a school superintendent and you know that your point is none of their priorities, then be short and clear; get to the point. If you are about to convince a councilor about green advocacy, present data and facts.
More in Life Hacks
-
`
A Love Story Turned Sour: How a Cheating Scandal Rocked Justin Timberlake and Jessica Biel’s Relationship
Justin Timberlake and Jessica Biel are one of the cutest pairs in the industry who never failed to swoon us with...
January 26, 2022 -
`
Woman Woke up to Discover That Her ‘Tiny’ Pet Goldfish Had Turned into a Monster
Imagine your beloved pet turning into a blood-thirsty monster overnight: sounds like a scene from a horror film, doesn’t it? But...
January 14, 2022 -
`
Megan Thee Stallion Received a Luxurious Present from Cardi B to Celebrate Their Single
Cardi B and Megan Thee Stallion’s latest collaboration titled ‘WAP’ surprised us for many reasons: the music video was shot during...
December 10, 2021 -
`
Serena Williams and Kim Kardashian Are Closer Than You Think! Here’s How This Unlikely Friendship Came to Be
It is not uncommon for celebrities to form close friendships with other big stars. However, sometimes, even the most unexpected pairing...
November 14, 2021 -
`
Coffee Might Boost Your Mood, But a Cup Won’t Help When You’re Trying to Do This
All beds are magical – they have this inviting charm that can pull us up back to Snoozeland anytime it wants...
November 1, 2021 -
`
John Legend Admits He Stopped Doing This Unimaginable Thing When Chrissy Teigen Arrived in His Life
Chrissy Teigen and John Legend’s relationship is an open book and many people are loving how raw and real the pair...
October 22, 2021 -
`
These Celebrities Are Vegan, But What Motivated Them to Change Their Diet?
Throngs of successful musicians have promoted veganism, citing their reasons that range from environmental and animal advocacy to the wonderful health...
October 12, 2021 -
`
Kylie Just Dropped a MAJOR Hint About Baby #2, And She Already Has a Name in Mind
The Kardashians are arguably the most powerful family in the entertainment industry, but not for reasons that you may think. The...
September 1, 2021 -
`
Man Sent His Dog to Get Groceries During Lockdown, Here’s What Happened When He Reached the Shop
It has been only a week since the U.K. prime minister announced a shelter-in-place order to all British residents in light...
August 27, 2021
You must be logged in to post a comment Login